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At SUPC, it’s our mission to deliver a comprehensive set of high-quality procurement services that add tangible value to our members, allowing you to deliver value for money to students, staff, and wider communities. We are fully committed to supporting you in all aspects of your procurement activity; whether through our frameworks, sharing market intelligence and information in a timely manner or enabling networking and peer knowledge exchange. 

What resources and templates will I find on this page?

Click the arrows below to see the resources available to SUPC members.

Procurement templates – PLAN
  1. SUPC Pre-Procurement Checklist
  2. Scope Exec Summary
  3. Tender Strategy Pack

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Procurement documents – DEFINE
  1. RACI – Roles & Responsibilities

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Procurement documents – PROCURE
  1. Short Form Goods and Services T and Cs
  2. Template Goods and Services Agreement
  3. 2.4.3.(a) Standstill (unsuccessful bidder) (PCR regulations)
  4. 2.4.3.(b) Standstill (successful bidder) (PCR regulations)
  5. 2.4.4. Award letter (PCR regulations)
  6. 3.4.1. Invitation to tender (outside regulations)
  7. Risk Assessment
  8. 3.4.2. Supplier Questionnaire (outside regulations)
  9. Clarifications
  10. All Scores Matrix
  11. Evaluators Playbook
  12. 3.4.3. Notification (unsuccessful bidder) (outside regulations)
  13. 3.4.4. Award letter (outside regulations)
  14. Tender Evaluation Report
  15. Post Tender Review

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Procurement templates – MANAGE
  1. Change Control Form

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Supporting your procurement process

These documents, developed by SUPC and in part with legal services provider, Brodies LLP, will serve as useful resources for procurement teams, supporting future tendering and providing a level of risk mitigation for organisations. 

The templates are suitable for Goods and Services and have been designed in a generic format. They can be expanded upon further for specific complex requirements with the additions of schedules, or expansion of specific key areas which need to be supported by strong contractual conditions/terms. 

The templates include drafting and guidance notes for consideration and further information which will support you when you are populating the documents. 

1. PLAN

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2. DEFINE

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3. PROCURE

The following templates marked with an asterisk (*) have been developed with legal services provider, Brodies LLP. Please download the initial guidance document for information on how to engage Brodies if you want to make amendments to the contract templates.

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4. MANAGE

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